Administration and Events Coordinator

Are you eager to leverage your strengths, skills, and experience to contribute to positive change in people's lives? This role will empower you to provide tangible and practical support to teams dedicated to ensuring the full and genuine inclusion of people with disabilities in all aspects of society.

We are seeking an individual with a proven "can-do" attitude and a results-driven mindset. This person should excel at enhancing and streamlining systems to optimise efficiency across multiple teams. As the key individual responsible for coordinating event logistics, running database reports, and supporting general administration, this role plays a crucial part within the organisation.

Family Advocacy is committed to the principle of Equal Employment Opportunity (EEO). Reasonable adjustments will be made to ensure that disability is not a barrier to completing the recruitment process.

What We Offer in Return

  • Be part of an organisation with a strong sense of purpose.
  • Hybrid work arrangement: one day in Hornsby and the rest of the days remote.
  • A flexible culture within a great team environment.

About Family Advocacy

Family Advocacy is a state-wide, not-for-profit disability advocacy organisation that collaborates with families to promote and defend the rights and interests of people with developmental disabilities. This is achieved by strengthening the advocacy role and influence of families, enabling them to speak out on behalf of their own family members or individuals with developmental disabilities more broadly.

The Administration and Events Coordinator will fulfil the responsibilities of the position in alignment with the philosophy, policies, and practices established by the Management Committee and in a manner that reflects the cultural diversity of the Australian population.

The Role

What You Will Be Doing

Logistical and Administrative Support to Programmatic Teams

  • Organising event logistics, including venues, travel, accommodation, and catering.
  • Setting up events on Salesforce and monitoring event registrations.
  • Pre and post-event activities, including database reports to produce mailing lists, name tags, and Salesforce updates.


  • Managing and maintaining the database, including updates such as contacts, resource lists, membership, and the management committee.
  • Creating database reports and mailing lists as required by organisational teams.
  • Overseeing and coordinating membership applications and renewals.
  • Organising office supplies and logistics as needed.
  • Providing support to the general administration area.

Essential Criteria (Applications must address each criterion in writing and attach to the application)

  • A commitment to the full inclusion of people with disabilities.
  • Mid to high-level knowledge and demonstrated experience in the use of databases.
  • Hands-on experience in organising event logistics.
  • Knowledge and experience in event registration software.
  • Proficiency in Microsoft Suite, especially Outlook, Word, and Excel.
  • Quick ability to learn new technology, unfamiliar software, and processes.
  • Attention to detail.
  • Friendly and professional phone demeanor.
  • Demonstrated experience in streamlining processes to achieve efficiency.

Desirable Criteria

  • Experience in Salesforce and Formstack.
  • Knowledge of basic programming and the use of filters.
  • Negotiation skills.
  • Personal experience of disability or as a family member of a person with a developmental disability.
  • Passion for working in a non-profit advocacy organisation striving for social change.

Work Arrangement: Hybrid       
Hours: 24 per week                     
Commencement: Immediately

Terms of Employment:  Fixed Term Contract to June 30th 2024 (possible extension) 

Salary: Social, Community, Home Care and Disability Services (SCHADS) Industry Award 2010, Level 4.1- 5.1 (depending on experience) $51,800 - $59,200 part time hours ($82,000 – 93,800 pro rata) with salary packaging available on request.

To apply: 

Download the Position Description, for a more detailed description of the role.

Email your complete applications to under the subject line: ‘Administration and Events Coordinator. Applications must include the following:

  • Cover letter
  • Letter addressing the full Selection Criteria
  • Your full resume, including two work related referees

For more information, please email or ring Cecile Sullivan Elder on 02 9869 0866.

Family Advocacy is committed to the Equal Employment Opportunity (EEO) principle. Reasonable adjustments will be made so that disability will not be a barrier to completing the recruitment process.

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